Posts Tagged ‘Energy’

The first time I took a snowboarding lesson, I was taught one useful tip – point in the direction where you want the board to go.  This physical and directional trick actually helps steer you.  However, focus on the trees and the same thing will happen.

Author and marketing guru Seth Godin recently wrote a post about doing “checkins” just before a meeting.  He suggests each team member speak up and talk about their fears.  I understand where Seth is coming from but would offer a more holistic approach to launching a successful meeting.

I’ve been volunteering at a CAUSE, a non-profit focused on social and environmental justice, in preparation for an upcoming fund raising event.  The facilitator, Dr. Roberto Vargas, leads the meetings with Conocimientos.  Everyone at the meeting (even people who dial in via phone) briefly shares personally relevant community information and something related to accomplishing the meeting tasks.

Pronunciation of conocimiento.

[audio:http://www.jpluna.com/wordpress/wp-content/uploads/2010/09/conocimiento1.mp3|titles=Prounciation of "Conocimiento"]

“Conocimiento” is Spanish for “knowledge and awareness” and a checkin may be something like this:

“I’ve been busily working on a new presentation for an upcoming community seminar. It’s progressing but am looking for volunteers for the event.

I’m also looking forward to following up with the 5 corporate sponsors for this fundraiser.”

Conocimientos accomplish the following:

1. Fosters positive energy. Sharing is empowering.  I blogged earlier about managing group energy and how it’s an overlooked resource.
2. Allows everyone to speak at the beginning of the meeting. Raise your hand if you’ve been to a meeting where you’ve had zero chance to speak up.
3. Gives attendees a chance to do some community building. In the case of the CAUSE planning meetings, there are participants from various organizations and interest groups.  Sharing up front allows them to get their organization’s news out quickly.  This would also apply to cross-team or interdepartmental meetings.
4. Allows attendees to seek additional support. Someone might need help with another project and they can mention that. It’s not a time to pitch, but it’s a good time to quickly inform others.  I’ve been mentioning my progress on my job search activities and have received a great deal of support.
5. Allows participants to “ground” themselves and then focus on the meeting. We all go to meetings with “stuff” on our minds.  Some of these things may be fears or feelings of being overwhelmed or even being jubilant after a positive experience.  Sharing these things help clear a path to focusing on the meeting at hand.
6. Shows that all attendees are equal. Since everyone gets to speak, it breaks down the usual hierarchy related to meetings.  At CAUSE, one person starts then the person to the left speaks and that continues until everyone has spoken.

So if you’re looking to run more efficient meetings and open up communication, you may consider doing your own version of conocimientos.

Does your organization use some sort of “grounding” exercise or sharing activity before a meeting? How effective is it?

Related Reading: Transformative Knowledge

We know about energy. We need it to heat our apartments and homes, we get more of it being around inspiring people, and we lose it when our bodies tire out. But I had never thought of emotional and physical energy as a business resource that has to be managed.

Traditionally, when we think of resources we think of time and money. If we are managing people then we realize that people are also resources so we add that to our list.

I suggest we should add energy to that list of resources.

Getting Things Done and Energy
The concept of energy as a business resource made sense after attending a Getting Things Done (GTD) seminar a few weeks ago. In the GTD productivity method, one sets up a series of “Next Actions” steps. These are discreet tasks that must be taken in order to advance to the next step of a project. In this framework, a project can be a large and complex production or it can be a simple as completing an office keeping function.

One participant at the seminar asked, “If you’re always working on the big projects, when do you have time for the little ones on your list?”

This is a classic workplace dilemma and one that can cripple productivity and zap communication.

The presenter’s response was, “That’s why you have different types of projects that must get done. If it’s Friday afternoon and you can barely stay awake, that might be a good time to change out the printer cartridge that’s on your Office Management project list, for example.”

I loved that response and it makes sense. If you’re working on a big project but just don’t have the energy to do an effective job at that moment, then completing a smaller task can actually get you back on track. Work with your energy, not against it.


Prioritizing By Energy
Scott Belsky (@scottbelsky on Twitter), CEO of Behance.com and author of Making Ideas Happen (affiliate link) sees energy management as extremely important in project management.

Energy is your most precious commodity. Regardless of who you are, you have only a finite amount of it. Just as a computer’s operating capacity is limited to the amount of memory (or RAM) installed, we all have our limits.

-P.59, Making Ideas Happen

Belsky suggests prioritizing projects based on energy level, ranking them on a continuum from “Extreme” to “Idle” in terms of their energy requirements. In this model, energy is equated with project importance, as opposed to the how-much-energy-do-I-have-at-that-time factor which the GTD presenter discussed. Either way, being mindful of energy is key to leading projects to completion.


Final Thoughts
I actively plan my daily schedule around my energy levels. Right now, my job search activities are the most important and deserve the most attention and energy. Because of that, I schedule my job search activities at the beginning of each day when I have the most energy and am in “work mode.”

When it comes to blogging, I often start at 10pm and work as late as my brain lets me. That’s when I can write most effectively and not feel like I have other higher priority tasks (or honey-dos) to accomplish.

Do you have formal systems in your workplace to help manage people energy? If so, what are they? How about energy management at home?


Related site:
Getting Things Done

Photo Credit:
Łukasz Strachanowski via Flickr